Terms of Service

These Terms of Service (the “Terms”) govern your access to and use of the website xpandable-spaces.com(the “Site”) and any rental, purchase, or related services offered under the “Xpandable Spaces” brand (collectively, the “Services”), which are provided by:

eventX LLC
Limited Liability Company (LLC), Florida, USA
18117 Biscayne Blvd, Suite #4818
33160 Miami, FL
USA
E-mail: info@xpandable-spaces.com

By accessing the Site or entering into any rental or purchase contract with us, you agree to be bound by these Terms. If you do not agree, do not use the Services.

We rent, sell, and operate the “Xpandable ONE” — a mobile, fully glazed trailer that expands on site into an enclosed event space (Single Deck or Double Deck), together with related logistics (transport, setup, staffing), technical equipment, and optional operating services. The Site is informational; individual rentals and purchases are governed by a separate written offer that incorporates these Terms.

You represent that you are at least 18 years of age (or the age of majority in your jurisdiction) and legally capable of entering into binding contracts. If you use the Services on behalf of an organization, you represent that you are authorized to bind that organization to these Terms.

The Site does not require an account. Information you submit through contact forms or by e-mail is handled as described in our Privacy Policy.

Prices and specifications shown on the Site are non-binding and do not constitute an offer. Any inquiry you submit is an invitation for us to prepare an individual quote. A binding contract is formed only when (a) we issue a written offer (including by e-mail), (b) you accept it within the stated period, and (c) we confirm the specific date. All bookings are subject to availability of our single trailer unit.

All prices are stated in Euros. Unless our written offer specifies otherwise: 30% of the total is due as a deposit within 14 days after contract formation; the balance is due no later than 7 days before the start of the rental period. Bookings made fewer than 14 days before start are due in full immediately. We may require a reasonable security deposit against damage and unpaid charges, to be released promptly after undamaged return.

Payment is by SEPA bank transfer. Late payments accrue interest and costs as permitted by applicable law. You may set off only claims that are undisputed or established by final court decision.

You agree to:

• provide accurate information about your event, the site conditions, and the intended use;
• not use the Services to violate any law, third-party right, or the operating and safety instructions we provide;
• not modify, reverse-engineer, or interfere with the Site;
• not submit any content through our forms that infringes third parties or contains harmful code.

You are responsible, at your cost, for ensuring that the site can accommodate the trailer: a level, load-bearing surface (guideline: at least 12 × 6 m), passable access for towing vehicle and trailer, suitable power (guideline: 230 V / 16 A; more for heating, cooling, or catering — a generator can be arranged), water access if catering or bar service is booked, and all required municipal permits (special use, event, fire safety).

You must designate an on-site point of contact authorized to make decisions. Delays, waiting time, or additional work caused by inadequate preparation or inaccurate information are billed at our actual cost. If the trailer cannot be set up or operated for reasons within your control, the agreed fee remains due in full.

Condition on handover and return is recorded in a joint walk-through protocol. You must use the trailer only for its intended purpose, respect capacity and load limits (in particular for the roof terrace on the Double Deck), and refrain from structural changes, drilling, adhesives, open flame, pyrotechnics, grills, or hazardous substances without our prior consent. You may not sublet the trailer, transfer possession to third parties, or relocate it to a site other than the one agreed.

You are responsible for the conduct of your guests, visitors, and contractors as if it were your own. Late return or delayed disassembly caused by you obliges you to compensate us for continued use and any loss of a follow-on booking.

Ordinary wear and tear is covered by the rental fee. Beyond that, you are liable for damage, destruction, loss, or theft caused during the rental period, including by your guests, visitors, or contractors, in accordance with applicable law and the walk-through protocol.

The trailer is covered by our motor liability and comprehensive insurance during transport by us. The deductible payable by you in the event of a claim, and the exact scope of cover, are stated in our written offer. Damage to items you bring on site, injury to guests or third parties, and losses arising from the event itself are typically excluded — we strongly recommend that you carry separate event-liability insurance. Damage, incidents, and theft must be reported to us without delay; theft or criminal acts must also be reported to the police.

If you cancel a confirmed booking before the start of the rental period, the following graduated fees apply (measured by the date we receive your written cancellation): up to 30 days before start — free of charge; 29 – 14 days — 30% of the order value; 13 – 7 days — 60%; from 6 days before start or no-show — 90%. Costs already incurred for individually commissioned third-party items (custom wrap, ordered catering, sub-contracted technical equipment) are reimbursed in full regardless of timing. You may show that we suffered no loss or a lower loss; we may show that we suffered a higher loss.

Rescheduling within a season is possible for a fee of €250, subject to availability. Force majeure events (including official storm or weather warnings from wind force 8, official closures or event bans, epidemics, and government orders) release both parties from performance for their duration and entitle either party to reschedule at no cost or, if rescheduling is impossible, to terminate the contract — in which case no cancellation fees apply. Ordinary weather (rain, cold, light wind) is not a force-majeure event; the trailer is an enclosed all-weather space.

Purchases are made under a separate individual contract that specifies scope, configuration (Single Deck or Double Deck), price, and delivery period. Delivery is made to the address you designate within the European Union. Title to the goods remains with us until full payment of all claims arising from the sales contract. Risk of accidental loss passes on handover to the carrier for commercial purchasers and on handover to the customer for consumers.

Statutory warranty rights apply. For consumers, the limitation period for claims for defects is 24 months from delivery; for commercial purchasers, 12 months from delivery — subject to the longer statutory periods in cases of fraudulent concealment, an assumed guarantee, and injury to life, body, or health. Wear items (wrap, furniture, consumables) are governed by the specifications of the individual contract. Where a defect is validly notified, we may elect between repair and replacement; if these fail, statutory remedies apply.

The Site is provided “as is” and “as available” without warranties of any kind, whether express or implied, to the maximum extent permitted by law. We do not warrant that the Site will be uninterrupted, error-free, or free of harmful components. This disclaimer applies to information shown on the Site; it does not limit warranties applicable to rental or purchase contracts, which are governed by Sections 9 and 12 and by applicable mandatory law.

To the fullest extent permitted by law, our aggregate liability arising out of or relating to the Services shall not exceed the amount you paid to us under the contract giving rise to the claim during the twelve (12) months preceding the event on which the claim is based. We shall not be liable for indirect, incidental, consequential, special, exemplary, or punitive damages, or for lost profits, lost revenues, or loss of business opportunity.

Consumer rights. Nothing in these Terms limits liability that cannot be excluded or limited under applicable mandatory law — including liability for personal injury or death caused by our negligence, for fraud or fraudulent misrepresentation, or for any matter for which liability cannot lawfully be excluded. Consumers resident in the European Union retain all rights under mandatory consumer-protection law of their state of habitual residence, and the mandatory provisions of Article 6 of the Rome I Regulation are not displaced by these Terms.

You agree to indemnify, defend, and hold harmless eventX LLC, its officers, employees, and agents from and against any third-party claims, damages, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to (a) your breach of these Terms, (b) your misuse of the Services, (c) conduct of your guests, visitors, or contractors at the event site, or (d) any content or information you submit to us that infringes a third party. This provision does not apply to the extent a claim results from our own negligence or willful misconduct.

The Site and its content — text, layout, photography, video, graphics, logos, and the “Xpandable Spaces” and “Xpandable ONE” marks — are owned by or licensed to eventX LLC and are protected by copyright, trademark, and other intellectual-property laws. You may not copy, modify, distribute, publicly display, or create derivative works from any part of the Site without our prior written consent, except for personal, non-commercial browsing.

These Terms and any dispute arising out of or relating to them or the Services are governed by the laws of the State of Florida, USA, excluding its conflict-of-laws principles and excluding the United Nations Convention on Contracts for the International Sale of Goods (CISG). The exclusive forum for any action shall be the state or federal courts located in Miami-Dade County, Florida, and each party consents to personal jurisdiction there — except that consumers domiciled in the European Union may bring or defend actions in the courts of their state of habitual residence to the extent required by Article 18 of Regulation (EU) No 1215/2012 (Brussels I recast) or equivalent mandatory law.

We may update these Terms from time to time. The current version is always posted on this page with an updated “Last updated” date. Material changes will be highlighted or communicated by e-mail where we hold your address in connection with an active contract. Your continued use of the Site after changes take effect constitutes acceptance of the revised Terms.

If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions remain in full force and effect. These Terms, together with the individual written offer and our Privacy Policy, constitute the entire agreement between you and us regarding the Services and supersede all prior oral or written agreements on the same subject.

Questions about these Terms should be directed to info@xpandable-spaces.com or via our contact form.